Providing EPOS solutions to the hospitality sector for over 20 years

How to use a POS system for Restaurant CRM


Find out how to use your POS system to not only take order or process payments, but also leverage it for your restaurant's customer relationship management.

In today’s fast-paced world, businesses need to keep up with the latest technology trends to stay competitive. One such technology that has revolutionised the way businesses operate is the POS or Point of Sale system. A POS system can not only simplify the payment process but also serve as a powerful tool for customer relationship management (CRM). In this blog post, we will discuss in detail about how to use a POS system for CRM and how it can benefit your business.

Before we dive into the details of how to use a Restaurant EPOS system for CRM, let's first understand what a POS system is.

What is a Restaurant POS System?

A POS system for restaurant is a combination of hardware and software that enables businesses to process transactions, manage inventory, generate sales reports,  manage customer information, manage staff and many other business operations. A typical POS system consists of a POS hardware or a computer, barcode scanner, cash drawer, and printer to print receipts.

Why Use a Restaurant EPOS System for CRM?

One of the key benefits of using a POS system with the CRM feature is the ability to track customer spending. Businesses can analyse the customer purchase data to gain valuable insights into their customers’ buying habits. Targeted marketing campaigns with personalised offers can be created using these insights.

With the POS system's CRM feature, businesses can offer rewards and implement loyalty programs. By tracking customer spending, businesses can identify their most loyal customers and reward them with special offers and discounts. This can help increase customer loyalty and encourage repeat business.

The CRM features can also help to expedite customer information acquiring processes. The POS system automatically collects customer data, reducing time and errors associated with manual data entry. Detailed customer profiles can be created using this information to better understand their customers’ needs and preferences.

In addition to these benefits, it can also help to streamline interdepartmental collaboration. Using a central location to store customer data, businesses can ensure that all departments have access to the same information. This can help to improve communication between departments and ensure that everyone is working towards the same goals.

How to Use a Restaurant EPOS Systems for CRM?

  • Collect Customer Data: The first step in using your POS system for CRM is to collect customer data. This includes basic information such as name, email address, and phone number, as well as more detailed information such as purchase history and preferences. By collecting this information at the time of purchase, businesses can build a comprehensive database of customer information that can be used to create targeted marketing campaigns.
  • Analyse Customer Data: Once you have collected customer data, the next step is to analyse it. This can be done using the reporting features of your POS system. Look for trends in customer behaviour, such as popular products, average purchase value, and frequency of visits. This data can be used to create targeted promotions and marketing campaigns.
  • Create Targeted Marketing Campaigns: Using the insights gained from analysing customer data, businesses can create targeted marketing campaigns to reach specific customer segments. For example, if you notice that a large percentage of your customers purchase a particular product, you could create a promotion that targets those customers specifically. By tailoring your marketing efforts to meet the needs of your customers, you can increase sales and build customer loyalty.
  • Loyalty programs: A POS system with CRM capabilities can help businesses implement loyalty programs by tracking customer spending and identifying their most loyal customers. By offering rewards and incentives to these customers, businesses can increase customer loyalty and encourage repeat business.
  • Track Sales Performance: In addition to collecting customer data, a POS system can also track sales performance. This includes metrics such as total sales, average sale value, and top-performing products. By analysing this data, businesses can identify areas where they can improve sales performance, such as by offering promotions on lower-performing products or improving customer service.
  • Improve Customer Service: Finally, a POS system can be used to improve customer service. By collecting customer data and tracking sales performance, businesses can identify areas where they can improve the customer experience. For example, if you notice that customers frequently return products, you could investigate the reasons for these returns and make changes to improve product quality or customer service.


In conclusion, a POS system can serve as a powerful tool for customer relationship management. By collecting and analysing customer data, businesses can gain insights into customer behaviour and tailor their marketing efforts to meet their needs. Additionally, a POS system can help businesses identify areas where they can improve sales performance and customer service. If you haven't already, consider implementing a POS system in your business to take advantage of these benefits.

For almost 20 years, 3S POS has offered one of the most flexible EPOS systems to international brands such as Caffe Concerto, Maroush, Comptoir Libanais, Pepe’s Piri Piri, GDK and thousands more delighted customers.

If you are looking for a POS system that will not just help you accept payments but grow your business and bring repeat business, speak to our sales for a free demo

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